ADMISSION/RE-ADMISSION

Postgraduate Students

Regular   post-graduate,  B.Tech   (CIC)   and   research   students   of   the University  may   apply  for admission/re-admission  to  the  Hall  by  filling  the admission form attached with  the Bulletin of Information 2019-2020. The form and the Handbook together cost Rs. 150. Those  seeking admission/re-admission to the Hall should carefully read the rules and conditions given in the Handbook and the application form, before submitting their application. It will be assumed that  students admitted to the Hall have implicitly agreed to abide by all the rules and  conditions   given  in  this  Handbook  of Information  and  Rules,  as  on  the application form.

The completed application form should be submitted to the Hall Office by the date notified on the  Hall notice board. Admissions shall be made only under the  criteria  approved  by  the  Managing   Committee  regarding  the  period  of residence, allotment  of  seats  for   different  faculties,   disciplines,  courses  and categories,  as  also the  various  fees and  other  rules  of   residence,  given  in  the Handbook.

The Hall Admissions  Committee,  consisting  of the Provost, Warden and Resident Tutor, shall  prepare the admission list on the basis of merit lists prepared by University  Departments  and   Faculties. Admission  will  be done from   list  of merit   as   well   as   entrance   list    provided   by   Department/Faculty.   Selected candidates  shall  be  required  to  submit  all   original  documents  proving  their eligibility,   and   their   admission/re-admission   as    regular   students   of   the University. They must also pay full Hall fees within a given period,  before taking up residence.

For  continuing  residents,  the  last  date  for  submitting  the  completed admission form,  together with a bona-fide student certificate and fee receipt, is 31st  August, or as notified by the  Provost.

 

Foreign Students

Foreign  postgraduate  students,  whether  regular  or  visiting,  must  have their applications  forwarded by the Foreign Students Advisor, and recommended by the Head/Dean of the concerned  Department/Faculty. Foreign students shall also pay all additional charges approved by the  University.

Teachers/Research Associates/Visiting Scholars

Universi!Y-appointed   teachers  who  wish to apply for  residence  in  the Teachers'  Court  should write to the Provost,  through Head of the Department, and  support  their  application   with  an  official recommendation  from  their Department/Dean/Director.  This   application    must   be  renewed annually.   It should  be noted  that University  teachers  who  live in  the  Teachers  Court  shall forego their House Rent Allowance for the period spent as residence in the Hall.

Foreign scholars, teachers and researchers who are associated with the University,  and  Research  Associates  appointed  in  the  University,  who  wish residence in the Teachers' or Doctors' Court  should write to the Provost, through the Hall Office, and support their application with on  official recommendation from  their  Head  of  Department/Dean/Director. Research  Associates  in   formal employment / engagement with the University of Delhi, or other universities (but temporarily  working in the University of Delhi)  shall forego their HRA, without exception.

SEAT ALLOTMENT

Seats are given to regular students on the basis percentage of allotment to the faculties of the  University of Delhi as per the approval from the competent authority*, as given below:

14. Students excelling in Sports*** 1 % ----- ----       Total 77.5 % 15 % 7.5 %
* Distribution of seats may change on the directive of the University in the wake  of   any  new amendment. The  faculty-wise  distribution  of  SC/ST seats maybe be readjusted between  faculties/departments by the admission committee  depending  upon  the  receipt  of  application  and  merit  of student.**  The endeavor of hostel administration is to provide representation to the maximum number   of  departments,   on  the  basis  of  academic   and extracurricular merits of the  applicants. However, it is possible that every department of a faculty may not get a seat in a  particular academic year. If there  is  no  application  from  a  particular  faculty,  their   seats  shall  be redistributed by the Admission Committee.
***       Residents admitted under the Sports category shall lose their seat in the Hall  if  they   do  not  provide   proof   of  participation   in  at  least   one state/notional  level   competition   in  their  particular  sport,  during  the academic year.
ELIGIBILITYA student seeking admission or re-admission to Gwyer Hall should:
(i)      be a bona-fide student of a full-time post-graduate  course, including LLB, B.Lib, B. Ed, B.Tech, CIC  etc., or on M. Phil or Ph. D student of the University of Delhi.(ii)  not be enrolled in an evening/part-time/correspondence course.  Those students  whose  parents/fomily is residing  in  National  Capitol Territory of Delhi and within a radius of 70  kilometers from Gwyer Hall, Delhi University.(iii)  not be eligible for admission to this Hall.(iv)  not be an external/part-time/correspondence student.
(v)   have cleared the terminal examination of the last course attended.(vi)  not have resided in any University of Delhi hostel facility for a course of the same  level   earlier. He should not  have completed  total six years residence in different post-graduate hostel  of the University.
(vii)  not  be  employed  anywhere,  other  than  as  guest/ad-hoc/temporary lecturer, in a college under 
the University of Delhi.(viii) not be employ in any college or organization for more than 6 months. not have an adverse  disciplinary record in any hostel or university/College previously attended, nor any criminal  cases.
(ix) have  cleared  the examination  for  which  hostel  accommodation  was provided.(x)   have cleared the examination for which hostel accommodation was provided. (xi)   Horizontal  transfer  by student  between  different  courses will not be considered for  admission.
A student, while seeking admission, and during the period of residence in the Hall, must fulfill  the criteria stated above, and provide documentary proof to establish the some. If he fails to  fulfill any of these conditions, the student shall be made   to   vacate   the   hostel    immediately.   Suppression   of   information   or misrepresenting facts pertaining  to any of these  eligibility criteria, are liable to lead to disciplinary and/or legal action, as may be deemed fit  by the Hall.
CONDITIONS FOR RE-ADMISSIONResidents  continuing  in  the some  course  must  seek  re-admission  after buying the application  form and Handbook of Information and Rules available annually from the Hall Office. Only those  residents who have cleared their last examination of the University of Delhi and have paid all Hall  and Mess bills of the preceding   session,  and  have  not   faced  any  disciplinary  action   or   adverse disciplinary complaints, shall be eligible for readmission.Ph.D. students  must  on their  own submit  to the Hall  Office  a  progress report   from   their   research   supervisor,   recommended   by   the   concerned Dean/Head  of the Department, every  six months. This report shall confirm that the resident is actively engaged in research as a  full-time student, and that his work is satisfactory. In case the Ph.D student has not regularly  submitted these progress reports during the preceding academic  year, his re-admission may be  cancelled.
Student of terminal courses will have to submit certificate from the Head of the Department  in the  beginning  of each semester about their promotion in next semester, failing which his admission  will be cancelled.
M.Phil students  who have not finished their course  within the statutory period, without adequate  reason, may be denied admission/re-admission to the Hall for Ph.D.Residents who hove been employed as a college teacher for more than one  calendar  year   (that   is,  if they  have  received  salary  over  the  summer vocation), shall not be given  re-admission.
Any student seeking re-admission to the Hall must fulfill all the general eligibility criteria. If  he fails to fulfill any of these conditions during re-admission or during the period of residence,  his admission shall stand cancelled. Any change of home address or the address of the local guardian or their telephone  numbers  must   be  intimated  to  the  Hall  Office  at  the  time  of  re- admission.Suppression  of  information,  or giving  wrong  information  pertaining  to any   of these  eligibility criteria, shall lead to disciplinary or legal action, as may be deemed fit by the Hall  administration.
ADMISSION PROCEDURE1.     Students  seeking  admission  to  the  Hall  will  be  short-listed  by  the  Hall Admission Committee, consisting of the Provost, Warden and Resident Tutor. The  list  will  be  drown  up  on   the  basis  of  the  merit  lists  of  different departments   and   faculties,   with   seats    distributed   according    to   the percentage of their total allocation in Gwyer Hall.The list of short-listed candidates will appear on the Hall notice board, and they shall be invited  for on interaction before the Admission Committee. The final  list  of  applicants,  selected  for   admission  from  the  short-list  already notified, will be signed by the Provost and posted on the  notice board. The selected candidates must thereafter confirm their admission by completing all formalities and  paying admission fees within a given period.2.    Admissions  to  the Hall are strictly for  a period of one academic  year, and fresh   application  should  be  made  by  those  seeking  re-admission  at  the beginning  of  each   academic  year.  If  a  student  fails  to  take  re-admission within  ten  days  after  declaration  of  his  result,  or  the  last  date  for  re- admission, whichever  is later, he  shall be charged Rs. 10/- per day as late admission fee. After one month from the last date of  re-admission,  or the date the results were declared, he shall forfeit the right to re-admission.
3.    Admission  to the Hall will be on the basis  of merit list (direct admission & entrance    test)   provided   by   the   concerned   department/faculty   of   the University.4.     In case a Department/Faculty has categories/preferences for admission to a course, the  categories/preferences for admission to the Hall shall be in the some order as followed by the  Department/Faculty.
5.     Applications for admission under the sports quota should be forwarded by the  Sports   Council  of  the University of  Delhi.  Such  applications  shall  be considered only when the  applicant has successfully represented the State or the National level within the last two years.
6.      M.Phil    and    Ph.D.    students    who    have    won    UGC-CSIR    Fellowships/  Scholarships,  shall  be given preference  in  admission.  However, they shall forego HRA for  the  period of their stay in the Hall.
7.    Undergraduate  students  except  CIC  are  not  eligible  for  admission  to  the Hall.8.    The Hall shall not admit those applicants who have taken admission in any other hostel of the  University during the some academic year.
9.     The Hall reserves the right to refuse re-admission to any applicant without assigning any  reason.
10.  Applicants with extra -curricular achievements shall be given priority.11.  Complaints  or grievances, if any, shall be dealt with by the Provost, whose decision shall be  final.
12.  The  resident  who  have  entered  into  any  kind  of  indiscipline  or  unsivery activity  into Hall will not be considered for re-admission
PERIOD OF RESIDENCE
A student shall be eligible to stay in the Hostel for a period not exceeding the duration of the 
course, as given below:
(i)     B.Lib/M.Lib                                  :   1 Year/stotutorydurotionofthecourse, or until 
                                                                         the time the dissertation is submitted,  whichever is earlier.(ii)     M.A/M.B.A/M.Sc M.Com/          L.L.M/M.I.B/MHROD               :    2 years
(iii)   L.L.B/M.C.A/M.Tech                  :   3 years
(iv)   B. Tech (CIC)                                 :   4 Years(v)     M.Phil  Course  will  be  01  year  and  06  month  or  fwo  years  wherever applicable  as per University of Delhi norms and guidelines. Extension of any  type  given  by  concerned   Department  or  completion  of  M. Phil. Course will not be a case for extension of stay in the  Hall.
(vi)    Ph.D:  5 years as per revised (Ph.D) Ordinance: (Applicable to those Ph.D students who   have taken admission to Ph.D Course as per revised Ph.D Ordinance).  In  case  of  those  Ph.D   student  who  have  enrolled  in  the Hostel/Hall  at  P.G.  or  M.Phil  level,  the  total  stay   in  the  Hall  shall  not exceed Six and Five & half Years  respectively. One  time extension of  six months may be granted by the Hall Administration in appropriate cases on   the   recommendation   of   competent   authority.   Extension   will  be granted only to those residents whose conduct   and behavior has been good  and  who  has  not  been  issued  disciplinary  notice(s)  by  the   Hall Administration.(vi)  All   residents  (except  Ph.D  students)  who  become  non-bona-fide  affer expiration of duration  of their course will hove to vacate the room within two months from the date they become  non-bona-fide  and during this period  they have  to  pay  Guest  Charges.  If  anyone  fails  to  vacate  the room after fwo months  he has to pay Rs.200/-  per day till his eviction from the Hall.
Note:

I.  If a  student  joins the Hall not at the commencement  of the course  but later, his entitlement   to residence  in  the Hall will be for the remaining period of his course.  For example, a student  admitted to the Hall during IInd  Year  of  his M.A  course,  will  be  entitled  to stay only for  one  year. Similarly, if a student enrolled for Ph. D has already completed one year at the time of admission to the Hall, he will be entitled for residence in the Hall only for four years.
II. A resident shall vacate his seat/room
a)  within 7 days of the last annual examination for the courses students was admitted.
b)  within 7 days of submission of  M.Phil/Ph. D thesis
c)  after  completing  the  statutory  period  of  the  course  on  the  basis  of which admission  to the Hall            was granted
d)  after  completing  six  years  of  residence  in  the  PG.,  research  Hostel system.
III.  The extension of period of stay to the residents of Gwyer Hall be given after the expiry of 
permissible period of stay @Rs.100/- per day upto fwo months and Rs.500/-  per day for any further 
extension not more than a week.
IV.    The resident shall automatically cease to be a bona-fide resident of the Hall after completing six years in the University Hostel system.
V.   A student who fails to pass in the annual/semester examination, or fails to take  the   examination,  for any  reason  whatsoever  (including  medical grounds),  forfeits  his  right  to  re-admission.  No  student shall  be  re- admitted or granted  extension on medical grounds. A resident who fails to pass annual or semester examinations will  immediately lose bona-fide resident status, and withdrawal of Mess dining rights, and should vacate  his seat/room within 7 days.
Provost  in  specific  genuine  cases  may  exercise  his  discretion  to give an extension to  research students for  six months in order to enable them for appearing in viva-voce beyond their  specific period of residence.
 

Faculties and Categories**	Allotment of Seats (%)
	General (77.5 %)	SC (15 %)	ST (7.5 %)
1.   Faculty of Applied Science	2	----	---
2.   Faculty of Arts	9	3	2.5 %
3.   Faculty of Law	6	2	1 %
4.   Faculty of Music & Fine Arts	1	----	----
5.   Faculty of Mathematical Science	6 %	1 %	----
6.   Faculty of Science	17.5%	4 %	2 %
7.   Faculty of Commerce	2 %	1 %	-----
8.   Faculty of Social Science	12 %	3 %	2 %
9.   Faculty of Education	1 %	-----	----
10. CIC	4 %	1 %	----
11. Foreign Student’s Quota	10 %	----	----
12. Blind/Physically Challenged Students	5 %	-----	----
13. Ward of War Widows/Disabled in Army Action	1 %	-----	----